Manage files
The following sections document how to manage files for a draft and record. You can upload up to a 100 files and a total volume of 50GB (50,000,000,000 bytes).
- Prepare files
- Add files
- Remove files
- Set the default preview
- Pending state
- Modify files after publication
Prepare files
We support file uploads up 50GB (= 50,000 MB) and max 100 files. If you would like to upload up to 200GB of data, please request a quota increase.
We have the following recommendations for when you're preparing your files for upload:
- 20+ files: We recommend that you package them in a ZIP archive
- Hidden files: We often see hidden files in ZIP archives like "__MACOSX", ".DS_Store", or "Thumbs.db" which should ideally be removed (see these guides on Stack Overflow and Microsoft for how to remove them).
- Use open non-proprietary formats: Non-properietary formats mean that your files will remain accessible in the future. For guidance on preservation-friendly formats please see the following resources:
Add files
1
Drag and drop files or click Upload files to select one or more files to upload.
2
You can cancel the upload of large files while the upload is in progress by pressing the Cancel button.
Remove files
1
Click the icon to remove an already uploaded file.
Set the default preview
1
By default, the first previewable file in alphanumeric order will be the one being displayed on the your record landing page. You can change the default previewed file by checking the checkbox in the Preview column.
Pending state
You may find that a file is in the Pending state the Progress column. This means that a file is in process of being uploaded. It happens when:
- If a file is uploaded from a different browser window or by a different user (multiple people can edit a draft)
- If a file upload is broken off and you reload the browser page.
In the latter case, remove the file to fix the issue.
Modify files after publication
If you would like to make significant changes to the files of a record, we recommend that you use versioning to create a new version of the record. For the original record, you can restrict public access to existing files and/or add a public note to explain changes introduced in future versions.
Instead if you would like to make minor corrections, and you are within 30 days after publication, you can edit the uploaded files of the record.
1
Open the Edit files accordion
2
Click Edit published files
3
Read and complete the Edit files modal
4
You can now change the files of the record. The draft must be published within 45 days of the original publishing of the record. Publishing the draft will not change the DOI.
