Manage versions
The following sections describe how you can create a new version of record, import files from previous version, browse versions, and edit previous versions.
When to use versioning?
Versioning is used when you have updated the files of your published record. If you just need to edit metadata (title, creators, description etc) then see Edit published records, and if you want to correct minor errors then see Modify files.
This is a completely new record with separate metadata, files and persistent identifier, but it is linked to all previous and future versions. This ensures that if a researcher cite the specific version, they can be sure the files did not change.
The section covers:
- Create a new version
- Import files from previous version
- Browse versions
- Edit metadata of previous version
Create a new version
1
Go to the record landing page of the record you want to create a new version of.
2
Click the green New version button to create a new version draft. The button is only displayed if you have permissions to edit the record.
4
The deposit form will now show that you're editing a New version draft. Fill in the metadata, upload files as for any other record.
Import files from previous version
1
In files section of the deposit form, click the Import files button to import files from the previous version. Using this feature saves storage space as we don't duplicate the previous files.
2
You can now add/remove/modify the imported files as described in manage files.
Browse versions
1
Go to My uploads.
2
Toggle the View all versions switch to on. You're now able to browse and search all previous versions of a record.
Edit metadata of previous version
1
Find the previous version you want to edit using browse versions.
2
Click the Edit button to edit the previous version (see edit published records).