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    3. User sharing

    User sharing

    Users sharing enables you to share a draft or record with another Zenodo user. If the person you want to share a record with does not have a Zenodo account, you can instead use link sharing.

    Permissions

    You can grant one more users one of the following four permissions:

    • Can view: Grants access to view restricted/embargoed files of all current and future versions of a published record.
    • Can preview draft: Grants access to view drafts (unpublished records) and restricted/embargoed files of all current and future versions of a record/draft.
    • Can edit: Grants access to edit drafts and view restricted/embargoed files of all current and future versions of a record.
    • Can manage: Grants access to manage access, edit drafts and view restricted/embargoed files of all current and future versions of a record.

    Note, the permissions apply to all current and future versions of a record.

    Overview

    Share a record

    1

    Go to the record you would like to share, and click the blue Share button.

    2

    Click the green Add people button in the "Share access" dialog under the "People" tab.

    3

    In the "Add people" dialog, use the User field to search for one or more users by name, username or email address. Note: only users who have public profile visibility can be found and added.

    4

    Under Access, select the permission you would like to grant the selected users.

    5

    Choose if you want to notify the users and optionally write a message to the users.

    6

    Click the blue Add button to grant the users access.

    Share a draft

    1

    From the upload form click the blue Share button. Note, you must save and provide minimal metadata in order for the button to become enabled.

    2

    Follow the Share record instructions from step 2.

    3

    Note, to share a draft (unpublished record) you must grant one of following permissions:

    • can preview drafts
    • can edit
    • can manage permissions.

    Change permission for a user

    1

    Open the "Share access" dialog (see share record and share draft)

    2

    Click the drop-down menu in the Access column and choose a new permission. Once the change has been saved, it will be confirmed with a small green tick mark.

    Remove a user

    1

    Open the "Share access" dialog (see share record and share draft)

    2

    Click the red Delete button next to the user you want to remove access from.